Vancouver School of Theology

Forming thoughtful, engaged and generous Christian leaders for the church in the 21st century


Circulation Policies

The circulation policies of the library differ according to the type of item, its location, and the category of borrower:

Books from the Stacks

  • The loan period for most books is four weeks. (For summer school faculty and students the loan period is two weeks; permanent faculty have a fixed due date of April 30 each year.)
  • If a hold is placed on a checked-out book, the loan period is reduced to one week.
  • Books may be renewed three times after which they should be returned to the library. (Summer school faculty and students cannot renew books; neither can regular faculty.)
  • Patrons may borrow up to 40 items from the library at any given time.

Media Items

  • DVDs and videos can be borrowed for one week; they cannot be renewed.
  • If a hold is placed on a checked-out media item, the loan period is reduced to four days.


Reserve materials are shelved behind the Circulation Desk.

  • There are two loan periods for items on reserve: 2 hours and one day.
  • Reserve items may not leave the library: they are for in-library use only.
  • They should be returned to the Circulation Desk after the 2-hour period or at the end of the day in the case of one-day reserves.
  • Holds cannot be placed on reserve items and neither can they be renewed.

Print Journals

  • Bound and current journals are for use in the library only.
  • Users can photocopy or scan library materials, provided the limits of Canadian copyright law are observed.  Please ask library staff for help with our photocopier if you have not used it before.

In-Library Use Only

The following items can be used in the library only: bound and current journals, reference books, atlases, rare books, and all items in the Thomas Merton Reading Room.


  • Three days before a book or media item is due, patrons receive an automated email message reminding them of the due date.
  • A second notice will be sent out on the day the item is due.
  • Overdue notices will be sent out one, two, and seven days after that.

The library sends email reminders as a courtesy to patrons.  It it the patron’s responsibility to ensure that the library has the correct email address. Failure to receive email notices does not exempt patrons from the requirement to return materials by their due date.

Late Fees

  • Loans become overdue the day after the due date.
  • The overdue charge for all items is $0.50 per day.
  • Overdue charges in excess of $10.00 will result in the patron’s account being blocked and borrowing privileges suspended.
  • Once the fine has been paid, borrowing privileges will be reinstated.

Lost Items

  • After seven days an item will be deemed lost and the borrower will be billed for replacement and processing costs.
  • Borrowing privileges will be suspended until the item is returned or the replacement and processing fees have been paid.

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